Why to choose Zoho Books over Quickbooks | Differences, and Benefits

ZOHO BOOKS V/S QUICKBOOKS

Zoho Books:

Zoho Books is an online accounting software that helps you to manage the money that flows in and out of your business easily. Manage the customers and invoices while keeping costs under control. Track and reconcile your bank accounts and transactions, and cooperate in real-time with your accountant.

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QuickBooks:

Quick Books is a small business accounting software program used by businesses to manage income and expenses and to keep track of the financial health of their businesses. You can use it to invoice customers, pay bills, generate reports, and prepare taxes.

 Market Share in India:

• Zoho Books has a 3.79% Market share in India
• QuickBooks has 63.03% Market share in India

Differences between Zoho Books & QuickBooks:

When You Should choose QuickBooks vs Zoho Books:

QuickBooks provides streamlined payroll processing and management of credit cards at the flip of a switch, but additional fees do exist. QuickBooks also has a wide network of ProAdvisors to help you get the most out of your QuickBooks.

There are many reasons for preferring QuickBooks over Zoho books here:

1. Integrated Payroll Processing:

Unlike Zoho Books, all QuickBooks Online plans (except SelfEmployed) come with an additional charge for payroll processing. You press a button to turn the payroll feature on when you’re ready to recruit and pay employees. The app will not only help you pay workers but will also help you pay taxes and file tax returns on the payroll. Since the payroll is fully integrated, all payroll and tax transactions are subject to change.

 2. QuickBooks Pro Advisor Network:

QuickBooks is by far the most popular small business accounting software available in the United States. QuickBooks gives ProAdvisor certifications to bookkeepers who can pass an exam on the fundamentals of QuickBooks Online. Even if you’re planning to do most of the work yourself, it’s nice to have a ProAdvisor on call when you have questions. Here are some tips for finding a ProAdvisor.

3. Integrated Credit Card Processing:

As with the payroll features, all QuickBooks Online plans include Intuit Payments processing of credit cards. Turn on the feature when you are ready to accept customer’s payments online. Remember there will be additional fees. Conversely, you must add a payment app like Stripe to accept credit card payments with Zoho Books.

What is missing in QuickBooks?

The main drawback of using QuickBooks Online is its heavy price tag. The most popular plan is QuickBooks Online Plus at $70 per month. The functionality is comparable to a $29 per month or Zoho Books Professional. Even QuickBooks Online Essentials are more expensive than Zoho Books Professional, at $40 per month. Another weak point for Quick Books Online is its inability to create sales orders for your customers to track orders placed. Zoho Books Professional includes sales ordering capability.

When You Should Choose Zoho vs QuickBooks:

In addition to the price, if you are currently using other apps in the Zoho product suite you should consider Zoho vs QuickBooks Online. Zoho Books can be easily connected and data transferred between other Zoho apps. We even recommend Zoho CRM as one of the best software for the management of small business customer relationships (CRM)

Zoho Books has a couple of unique features:

1. Automated Work Flows:

Automated workflows enable you to automate routine processes that would normally be manually completed. The next section of this article lets you learn more about workflows.

2. Client Portal:

The client portal gives your clients access to all transactions, such as estimates and invoices, that have been created for them. You can collaborate with clients by sending messages within the portal, rather than sending an email.

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Features: Zoho Books Professional vs QuickBooks Online Plus

Both Zoho Books Professional and QuickBooks Online Plus include the following features:

• Customer invoicing
• Create estimates
• Track bills & vendor credits
• Connect bank card & credit card accounts
• Accept online payments
• Create purchase orders
• Track employee & contractor time
• Track inventory
• Create recurring invoices
• Budgeting
• Multi-user access
• Filter reports by location, department, or region

QuickBooks Online Plus Features:

QuickBooks Online Plus includes online bill payments, QuickBooks TSheets and payroll processing, in addition to the features listed above

1.Online bill Payments:

QuickBooks Online Plus contains Bill.com, an integrated bill payment service. This feature allows you to pay your bills with a debit card, credit card, or automated clearing house (ACH) directly on Quick Books Online Plus. If you prefer to e-mail your bills, you can also print a check. The use of this bill payment service is subject to an additional fee. Check out our QuickBooks Online How to Pay Bills

2. TSheets by QuickBooks:

TSheets is an app owned by QuickBooks, which integrates QuickBooks Online to provide more than just hour tracking. To view the GPS location of your on the clock employees, TSheets can be used. It may also be used for the scheduling and approval of paid-time-offs. Before the payroll starts, time information is approved and flows to QuickBooks Online automatically.

3. Payroll Processing:

QuickBooks Online Plus comes with built- payroll processing capabilities when you are ready to recruit that first employee. You go to the Employee Center to get started and click the “Turn on Payroll” option to start. QuickBooks Online Plus calculates paychecks and payroll taxes and allows you to electronically pay or submit payroll tax returns, all in Quick Books Online. Payroll scheme

Zoho Books Professional Features:

There are also several additional features in Zoho Books that are not available in Quick Books Online.

1. Automated Work Flows:

Workflows can be set in Zoho Books to carry out tasks automatically. For instance, you can create a workflow that will send a congratulatory email to a sales representative every time they create an invoice or receive an approved estimate over a certain amount of the dollar.

Automated workflows can save a great deal of time that would normally have been spent doing tasks manually. With Zoho Books Professional you can create as many as 10 automated workflows. QuickBooks Online Plus offers this feature not.

 2. Zoho Apps:

Zoho owns an amazing suite of apps that integrate easily with one another. Zoho Inventory, Zoho Subscription, and Zoho Expense are popular apps to bundle with Zoho Books. You may even use Zoho Creator to create your own Zoho App. Zoho One includes all of the Zoho apps for $75 per user per month for companies that want to go “all – in” on Zoho.

3. Client Portal:

Zoho Books has a client portal for sharing documents and collaborating with your clients. Once your invitation to the client portal is accepted, your clients will have access to all transactions that have occurred between them and your company. Customers can accept estimates, invoices and download statements for review and payment. You can see if a customer has viewed an invoice within the client portal, and you can send custom messages to ask them questions or get clarification about something.

Pricing: Zoho Books vs QuickBooks:

Zoho Books has a significantly lower price tag than QuickBooks Online. All three Zoho Books’ pricing plans are significantly smaller than the comparable QuickBooks pricing plans. Zoho Books ‘least expensive plan is the $9 per month Basic Plan vs. the comparable QuickBooks Online Simple Start plan, which is $25 a month. Zoho Books Professional’s high-end plan is $29 a month vs QuickBooks Online plus $70 a month, which is the most comparable Quick Books Online Plan.

QuickBooks Online Pricing:

Quick Books Online has five price ranges to offer:

• QuickBooks Online Self-Employed: $15 per month
• QuickBooks Online Simple Start: $25 per month
• QuickBooks Online Essentials: $40 per month
• QuickBooks Online Plus: $70 per month
• QuickBooks Online Advanced: $150 per month

The main differences between the five plans are the features that are included in each. QuickBooks Online SelfEmployed and Simple Start includes a single user and excludes bill management capability. Plus includes the tracking of inventories and the tracking of project profitability while the Essentials do not. The main advantages of Advanced are enhanced analysis and reporting of insights and a dedicated account manager

Zoho Books Pricing:

Zoho Books offers the following three pricing plans:

• Zoho Books Basic: $9 per month
• Zoho Books Standard: $15 per month
• Zoho Books Professional: $29 per month

Similar to QuickBooks Online, there are more features in the higher-cost plans. However, in the lower plans, Zoho Books also limits the number of contacts or the combination of customers and vendors. The Basic plan restricts you to 50 contacts, the Standard is 500 and the Professional the plan is unlimited. In no plan does QuickBooks Online limit the number of customers.

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Ease of Use: Zoho Books vs QuickBooks

We created sample businesses in both QuickBooks and Zoho Books during our research to get a feel for how they work. Both Zoho Books and QuickBooks Online have a user-friendly interface and extensive support tools to get assistance when you need it.

QuickBooks Online Ease of Use

A snapshot of the QuickBooks Online Dashboard can be found below. We have also provided some details of the information you might expect to see on this page.

1. Left Menu Bar: From the left menu bar you can access most of the tasks including creating invoices, bank accounts, and reports.
2. Invoice: You can see the amount owed to you by your customers (accounts receivable), as well as the total customer payments collected and whether you deposited the funds.
3. Expenses: Total expenses for a selected period along with the top three categories such as Maintenance & Repairs, Job Expenditures, and Goods Sold Cost appear here.
4. Profit & Loss: Keep tabs from the dashboard on your profit & loss (P&L), without running a report.
5. Sales:  Keep an eye on your sales, so you can see trends and adjust as needed.

Zoho Books Ease of Use

Below is a snapshot of the Dashboard for Zoho Books. We have also provided some details of the information you might expect to see on this page.

1. Left Menu Bar:  Easily navigate from the menu bar to various areas of the program such as Contacts, Banking, and Sales.
2. Total Receivables: Stay on top of the money your clients owe you.
3. Total Payables: Keep tabs on the amount of money you owe vendors.
4. Cash Flow:  See your status on the cash flow without running a report

Integrations: Zoho Books vs QuickBooks

Zoho Books is among Zoho’s suite of apps. Instead of relying on a third party to create an app, Zoho does have its own suite of apps that seamlessly integrate with each other. While Quick Books Online does not have its own suite of QuickBooks apps, it integrates more than 600 apps from third parties.

QuickBooks Online Integrations:

QuickBooks Online integrates with several hundred apps. For example, if you have an e-commerce business, you can connect Shopify or Square to your Quick Books Online account to keep track of your sales and online payments.

Zoho Books Integrations:

As discussed, Zoho has a suite of products that connect to Zoho Books to manage customer relationships (Zoho CRM), emails (Zoho Mail), and projects (Zoho Projects) to name a few. Make sure you check out the full suite of Zoho products.

Mobile App: Zoho Books vs QuickBooks:

Because both Zoho Books and QuickBooks Online are cloud accounting software, you can access your data not only from your computer but also from your tablet, cell phone or any internet-connected mobile device. By using the mobile app, you can carry out most of your daily transactions such as adding customers and vendors and creating invoices and bills.

QuickBooks Mobile App:

The mobile app QuickBooks Online is available for both iOS and Android devices. It is not available for mobile devices running Windows. Using the QuickBooks Online Mobile app, you can take care of almost any task. The tasks you can perform within the QuickBooks Online Mobile app are listed below:

• Create and manage customers
• Create and manage vendors
• Create customer invoices
• Create vendor bills
• Reconcile bank and credit card accounts
• Track mileage

Zoho Books Mobile App:

The mobile app Zoho Books lets you handle most of your daily business transactions. This app is compatible with all devices running iOS, Android and Windows. Below are a few of the things that you can do on the go with the Zoho Books mobile app:

• Create and manage customers
• Create and manage vendors
• Send invoices and statements
• Pay bills and manage expenses
• Track mileage

Customer Support: Zoho Books vs QuickBooks

When it comes to providing customer support, QuickBooks and Zoho Books both have a variety of resources that you can tap into when you need assistance. Unlike many of their competitors, for example, both Quick Books and Zoho Books offer live phone support.

QuickBooks Customer Support:

QuickBooks offers a variety of ways to get help when you need it. The learning and support page contains articles and videos about frequently asked questions (FAQs). If you can’t find the answer to your question, then you can send the support team a detailed question. A response should be received within 48 hours. If you prefer to talk to a customer service representative, you can chat directly from within your Quick Books Online account, or give a call to the software provider. You can get to it by 6 a.m. And 6:00 p.m.

Monday through Friday, Pacific Time; and 6 a.m. By 3 P.M. Saturdays, Pacific Time.

Zoho Books Customer Support:

Zoho Books has a section on help documentation that allows you to search the answer to your question by typing in a few keywords. It also has a list of FAQs where the answers to most common questions can be found.

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Zoho Books Reviews vs QuickBooks Reviews:

QuickBooks Online Reviews:

QuickBooks reviews are mixed as with Zoho Books when it comes to their customer service. Customers are held for long periods of time while the Customer Service Representative is searching for answers to questions. On the positive side, customers like the mobile app, and say it works well while on the go to stay on top of their daily bookkeeping.

Zoho Books Online Reviews:

To summarize reviews of Zoho Books, users feel the product is very intuitive and user friendly. Additionally, the ability to automate tasks such as repeated invoices and invoicing is a major hit. When a customer reached out to get help via email or phone, however, the response was lackluster.

Based on the user reviews it is said to be Zoho Books has more advantage over Quickbooks

1.Free Reliable Support:

No more hours spent on the phone trying to reach support agent. With Zoho Books, get reliable quality support over email, chat, or phone in a matter of minutes.

2. Simple transparent pricing:

No hidden fees, no sudden updates to prices, get all the product updates at no extra cost. What you see with Zoho Books, is what you get. The only shock you’ll ever get is how appallingly easy it’s to use.

3. Integrated business platform:

To manage every aspect of your business online add Zoho’s 40 + business apps as your business scales. Zoho Books works well with other Zoho apps, allowing you to handle all of your business operations on a single platform.

4. Easy data import and export:

We at Zoho believe you own your data and you should have access to it even after you leave. Zoho Books gives you full access and a troublefree export process if you want to export your data at any time.

5. Client portal:

Use the Customer Portal to collaborate with your clients. Customers can accept or decline estimates, view the status of the project, make invoice payments and rate your service from one secure location.

6. Auto Scan:

Get Zoho Books as your own personal document assistant. Forget about data entry and filing; you can now auto-scan documents, extract and sort data and effortlessly create corresponding transactions.

7. Transaction controls:

Eliminate the risk of processing wrong transactions by verifying and approving your invoices, bills, sales orders, and purchase orders before sending them out to customers or recording them in your
accounts.